PDFLean

Finance & Accounting

Accounts payable and reconciliation on autopilot: OCR scanned invoices, extract fields to Excel/CSV ledgers, split batches by invoice number, redact sensitive data, and merge into PDF/A archives.

Best for: Finance, accounting, accounts payable, audit

How to use

  1. 1Scan or import invoices and OCR them into searchable text
  2. 2Extract totals and invoice numbers into an Excel/CSV ledger
  3. 3Split by invoice number or merge into an archive packet
  4. 4Redact account data, number the pages and archive to PDF/A

Related tools

Local Processing (Offline Capable)
Smart Invoice to Excel Ledger
Extract VAT invoices, digital receipts, and commercial billing PDFs into structured Excel (.xlsx) ledgers locally with zero privacy risks.
Local Processing (Offline Capable)
Factur-X / ZUGFeRD e-Invoice
Embed invoice XML into PDF to create Factur-X/ZUGFeRD locally; tiered validation of required elements, date/currency formats and arithmetic consistency, with reverse extraction.
Local Processing (Offline Capable)
PDF to Excel
Convert PDF tables to xlsx: row clustering with gap-based columns, one sheet per page.
Local Processing (Offline Capable)
PDF to CSV
Export PDF table data to CSV (RFC 4180) via row clustering, fully local.
Local Processing (Offline Capable)
Local OCR (Searchable PDF)
Convert scanned and image-only PDFs into dual-layer searchable documents with local WASM OCR. Invisible text overlay enables Ctrl+F search and copy-paste. Private by design — files never leave your device.
Local Processing (Offline Capable)
Split PDF by Text
Automatically split massive bundled PDFs into individual files by searching for keywords or regex patterns (e.g. Invoice #, Employee ID, Statement). Private by design — files never leave your device.
Local Processing (Offline Capable)
Merge PDF
Combine multiple PDFs into one, in order. For interleaving front/back scans use Alternate & Mix; for single-file page ops use Page Organizer.
Local Processing (Offline Capable)
PDF Compressor
Browser-local PDF compressor offering light lossless, recommended, and extreme tiers, with target-size mode via binary search and real-time stats on file size and savings %.
Local Processing (Offline Capable)
Redact PDF
Byte-level redaction: matched text removed from PDF content stream with metadata purge; unmatched text stays vector and searchable. Not rasterization.
Local Processing (Offline Capable)
Smart PDF PII Redaction
Auto-detect and permanently redact ID numbers, phone numbers, credit cards, emails, and custom keywords locally. For manual keyword redaction, use Redact PDF.
Local Processing (Offline Capable)
PDF to PDF/A Converter
Convert PDF to PDF/A locally with sRGB embedded ICC or CMYK named condition; honestly reports device color space stats and validation limitations.
Local Processing (Offline Capable)
Add Page Numbers
Add page numbers to every PDF page — six margin positions, 1,2,3 or 1/10 formats, and a custom starting number.
Local Processing (Offline Capable)
PDF Bates Numbering
Batch Bates numbering with prefix, suffix, zero-padding, start number, skip-cover toggle, and dual-column mode for 2-up scans. Runs locally in your browser — your file is never uploaded.
Local Processing (Offline Capable)
Extract Images from PDF
Extract embedded original images from PDF (JPEG first).

Ready when you are

Runs in your browser whenever possible — no signup needed to start.

Open Smart Invoice to Excel Ledger

PDFLean is a productivity tool and does not provide legal, medical, regulatory, or compliance advice. Review outputs before relying on them for regulated or high-stakes decisions.